Under the Clery Act, the University of Hawaii – Windward Community College (UH-WCC), is required to collect and publish crime statistics on crimes occurring on campus, in residence halls, on public property immediately adjacent to campus, and on noncampus property.

Noncampus Property is defined in the Clery Act as: Any building or property owned or controlled by a student organization that is officially recognized by the institution; or any building or property owned or controlled by an institution that is used in direct support of, or in relation to, the institution’s educational purposes, is frequently used by students, and is not within the same reasonably contiguous geographic area of the institution.

Written Agreements

For the purposes of noncampus property, the determining factor is an agreement, defined as a rental or lease document or other written form of agreement covering the university’s use of academic and/or residential space. The agreement need not be formal; something in writing agreeing to the utilization of space by UH-WCC suffices (whether a signed agreement, a hotel booking, or an email agreeing to the use of the space).

  • Written agreements only apply for use of the physical space, not for programs. For example, if students are sent to an off-campus site for internships, externships, clinical training, or student teaching, then we would only count these areas as noncampus property if there is a written agreement for use of the physical space. If the agreement is for the program rather than for use of the physical space, UH does not have “control” over the space and do not have to report Clery Act crimes that occur at these locations.
  • If there is an agreement between UH-WCC and the host, the Clery Act requirements only apply for the areas stipulated in the agreement as well as any common areas leading to those spaces (i.e., lobby area, hallways, elevators, stairwells, etc.)
  • Clery requirements also apply when the UH-WCC rents hotel rooms or hostel rooms for student use (see below for more information).
  • Clery requirements only apply to the dates and times covered by the agreement. For example, if a property manager agrees to provide a block of rooms to our students for 8 weeks during the summer, statistics would only need to be collected for those locations during that time, not the entire year.

Non-Campus Property for Field Study/Research, Group Travel, & Athletics Trips

Overnight, School-Sponsored Trips

This includes any school-sponsored trip taken by a group of students for a class, an athletics competition, a club, or any other UH-WCC student organization. Hotel stays and leased classroom space would qualify as noncampus property if the trip meets certain criteria:

  • The trip involve UH-WCC students,
  • The trip was overnight for one or more nights, and
  • The overnight stay was organized by UH-WCC (i.e., UH-WCC faculty/staff) by some type of written agreement (see definition for written agreement above).

Research Vessels

Similar to other study abroad or field study, UH-WCC must disclose statistics for the ship or the areas controlled by UH-WCC (see definition of written agreement above) while the students are on board.

Other Field Study Locations

If UH-WCC owns or controls property overseas, or at a distance, that does not meet the definition of a separate campus, but that is frequently used by students, then crimes that occur there must be reported. Note that some crimes may be relevant based on Title IX requirements but may not initiate Clery requirements. Refer to UH-WCC Office of Title IX for study abroad and field study programs.

Day Trips & Field Trips

UH-WCC is not required to keep track of locations for day trips, or include crime statistics for crimes that occur on field trips at locations that our institution does not control.

Faculty/Staff Travel

UH-WCC is not required to keep track of locations for faculty/staff travel where UH-WCC students are not present.

Is it Clery Reportable as Noncampus Property?

Overnight Trips & Hotel Stays

  1. Did the trip involve UH-WCC students?
  2. Was the trip overnight for one or more nights?
  3. Was the overnight stay organized by UH-WCC (i.e., UH-WCC faculty/ staff) by some type of written agreement? (see definition of written agreement above)

If the answer to all of these questions is “Yes”, then this travel is Clery reportable. Please keep track of the date(s), hotel name, and hotel address.

If the answer to any of these questions is “No”, then this travel is not Clery reportable

Use of Classroom & Group Space

  1. Is the space used by students? (can include classroom space, meeting space, or fields/stadiums for athletics practices & competitions)
  2. Has the space been used more than once in 12 months?
  3. Is there some type of written agreement for use of the space? (see definition of written agreement above)

If the answer to all of these questions is “Yes”, then this space is Clery reportable. Please keep track of date(s) and time(s) used, location name, and exact address (including room numbers)

If the answer to any of these questions is “No”, then this travel is not Clery reportable

Students Educated Overseas Taught and Housed by a Third Party or Local Institution

If the agreement is with another institution or third party, you might not have Clery requirements. For example, if you have an agreement with a UH-WCC to allow our students to enroll at their institution, but not to provide specific rooms, etc., UH-WCC does not have Clery requirements (Title IX requirements may apply, however).

Private Home Stays

  • Host family situations do not normally qualify as noncampus locations unless the writtenagreement with the family gives UH-WCC some significant control over space in the family home.
  • Clery requirements do not apply if the arrangements are made by another institution or company for a home stay.

Side Trips During Study Abroad

  • Side trips organized by the attending students or by host families which are not covered by an agreement by UH-WCC and are not officially organized by UH-WCC do not have Clery reporting requirements.