Instructors can view their results whenever they want to. Instructors can also decide to publish your surveys so that they can be viewed publically (see how).
- Near the start of the semester, the college coordinator and the department representatives are instructed by email to set up the surveys. The representatives will be given 2 to 3 weeks to do so.
- A few weeks later, the department representatives are given access to class surveys. There will be about 1 month to make changes questions.
- About a month before the end of the semester, faculty will receive an email including a message that the faculty can forward to their students. This message contains instructions for completing the survey and the timeframe for doing so.
- Students are typically given 3 weeks to complete the survey.
- All instructors must use the eCafe survey for each of their courses.
- Questions are decided at the departmental level, although departments can allow instructors to add a small number of their own questions.
- The representative must make sure that all faculty in the department are listed.
- Individual CRNs can be turned off, specifically if a different form of course evaluation is being used (such as for online classes and indepedent studies).
Suggestions for Increasing Return Rates
- Keep reminding them.
- Publicize your evaluations from previous semesters and make it known to your students - if they can see that their evaluations matter, they are more likely to finish them.
- Organize class time for students to fill out the evaluation - in a computer lab, or with laptops (if you do this, please leave the room while the survey is being taken to maintain maximum anonymity).
- Offer an incentive, such as some extra credit points for achieving a certain class completion rate (e.g., 80%).
- Create a sense of responsibility: "I have done my job, now it is your turn to complete the evaluation."
Other suggestions can be found on the main eCafe website