From the Policy on Credit Curriculum (PDF): Section C - Procedures for Creating and Modifying Courses
The procedures governing curriculum can be divided into procedures for courses and procedures for programs. When courses and a program are being created at the same time, it is acceptable to submit the entire package at the same time. Otherwise, the courses ought to be created before the program is proposed.
I. Types of Course Changes
There are five general types of actions that can be taken with regards to a course:
i. a new course can be created
ii. the content of an active course can be modified
iii. a course alpha or number can be changed. The previous version of the course will remain in the course database as part of the course archive.
iv. an active course can be made inactive
v. an inactive course can be made active
The curriculum process shall not consider changes in the mode of instruction, such as online, face-to-face, hybrid, synchronous, and asynchronous.
II. Maintenance of the Curriculum Process
It is the responsibility of the Vice-Chancellor of Academic Affairs, or the person designated as the Curriculum Coordinator, to ensure that the course approval system is functioning properly.
The approval process must fit within any active UH system-level course information.
The Chancellor, on the advice of the Curriculum Committee and the Vice-Chancellor of Academic Affairs, shall instruct the Curriculum Coordinator to establish a standard online form for course creation and modification. The questions included in the form shall be associated to the questions found at the UH system-level curriculum system.
III. Course Creation, Modification, Activation, and Deactivation Steps
The approval process must balance the need for academic freedom and the need for institutional input and assessment.
The course approval process shall have four main steps:
Step 1: Creating the Proposal
The proposer enters the proposal into the college’s local online course database. All appropriate questions on the form must be answered. A syllabus and other documents can also be sent to the Curriculum Coordinator to be posted. For new courses, the Student Affairs representative shall be the contact person for determining the available course numbers. New courses are expected to conform to the UH system-level course numbering policies. The proposer consults with relevant stakeholders, including the sponsoring department, the Division Dean, and the Curriculum Committee chair, to ensure that basic problems with the proposal are resolved before the proposal is presented to the campus. Consultations are documented on the proposal form under “Stakeholders.” The proposer is also strongly encouraged to attend the Curriculum Committee meeting where their proposal will be discussed.
Step 2: Campus Feedback
When ready, the proposer submits the proposal for feedback. A page will be created on the college’s Discussion Board that directs people to the proposal and requests feedback from those on the college’s general mailing list. Anyone with a valid UH ID and who is part of the Windward CC directory database can post comments. The discussion shall last for at least one week (5 working days) and can be extended on the request of either the proposer or the chair of the Curriculum Committee.
The proposer is encouraged but is not required to respond to the feedback or to make changes to the proposal. Moving the proposal to the next stage in no way implies acceptance of the proposal.
Step 3: Formal Approval Process
If the proposer wishes to continue, the proposal is submitted to the formal approval process.
The steps to secure formal authorization are as follows:
Approval Level 1. The Department
The department shall consider, among other things, the appropriateness of the course for the discipline and the department. Any suggestions for modifications to the proposal made by the department should be made by the proposer before the document is submitted to the Curriculum Committee. The proposer shall record on the proposal form the date(s) on which the department was consulted.
Approval Level 2. The Curriculum Committee
The Curriculum Committee shall consider, among other things, the academic quality of the course and its appropriateness for the college. The committee will also ensure that the SLOs are appropriate and measurable. The Curriculum Committee chair shall enter the result of the committee vote in Curriculum Central.
Approval Level 3. The Faculty Senate.
The Faculty Senate shall consider, among other things, whether faculty deliberations at the departmental and Curriculum Committee level have been fair. If the proposal receives faculty senate approval, it is transferred from the local database to the UH system-level curriculum database. Department, Curriculum Committee, and Faculty Senate approvals are entered into the system database by the Department Chair, the Curriculum Coordinator, and the Faculty Senate Presiding Chair.
Approval Level 4. The Dean of Academic Affairs
The Dean from the appropriate division shall ensure that the course change is consistent with other aspects of the College’s and the University’s curriculum, including articulation and transfer. Minor changes to the proposal can be made to the proposal in consultation with the Dean of Academic Affairs, the Curriculum Committee Chair, and original proposer. The Dean’s decision shall be entered into the system database.
Approval Level 5. The Vice-Chancellor of Academic Affairs
The Vice-Chancellor shall consider, among other things, that there is sufficient demand for the course, and that the college has sufficient resources to support the course. Minor changes to the proposal can be made to the proposal in consultation with the Vice-Chancellor of Academic affairs, the Curriculum Committee Chair, and original proposer. The Vice-Chancellor’s decision shall be entered into the system database.
Approval Level 6. The Chancellor.
The Chancellor shall consider, among other things, whether the proposal is consistent with the College’s Mission and Strategic Plan. Minor changes to the proposal can be made to the proposal in consultation with the Chancellor, the Curriculum Committee Chair, and original proposer. The Chancellor’s decision shall be entered into the system database and the approval process is then complete.
Step 4. Implementing Approved Proposals
If the course is approved, the information is entered into Banner, the local database is updated as appropriate, and the course becomes part of the college’s curriculum.
If the proposal is not approved during the formal process, the proposer can submit a new proposal. The unsuccessful proposal shall remain in the course database and labelled as “archived”.