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Writing Advisory Board Policies and Directives

 

Writing Intensive (WI) Courses are part of a University of Hawai‘i systemwide movement to incorporate more writing in courses from all disciplines. A WI course is a discipline-specific course in which writing plays a major integrated role. Students in course sections designated as a “WI” (preceding the course title in the Schedule of Classes) learn to understand course content through writing and to write in ways appropriate to that discipline.

English 100 is a prerequisite before students take the two required WI courses for the Associate in Arts degree. Students transferring to some bachelor’s degree campuses in the UH system may bring two or three WI courses with them to count for the bachelor’s degree.

The WCC Writing Advisory Board reviews and recertifies all requests that a course be designated as satisfying a Writing Intensive Focus designation. Requests are submitted directly from the Department Chair to the Chair of the Writing Advisory Board.
You are encouraged to carefully review the Writing Intensive Hallmarks and the explanatory notes http://www.mwp.hawaii.edu/wi-hallmarks.htm when deciding whether to propose or recertify a course, as your proposal will need to demonstrate clearly how the course meets each Hallmark. You might also find helpful the Manoa Writing Program’s FAQ on Writing Intensive course: http://www.mwp.hawaii.edu/wi-questions.htm. It may also help to review proposals for other courses that have been accepted in that category.

Also, the departments should be aware that:

  1. Since Writing Intensive (WI) is a Focus requirement at UH-Manoa, when students transfer to UH-Manoa, a course cannot satisfy both a foundations designation and writing intensive focus. Similarly, at WCC, once given a WI designation, the course cannot have a Foundations designation.
  2. All faculty who wish to teach WI courses at WCC must first experience the UH Community Colleges’ Writing Across the Curriculum Summer Institute.
  3. If the WCC Writing Advisory Board approves your course, it will articulate to UH-Manoa, UH-West Oahu, Honolulu Community College, Kapiolani Community College, Kauai Community, Maui Community College, and Leeward Community College as meeting their Writing Intensive Focus requirements.
  4. If the Board determines that the proposal does not adequately address the Hallmarks, the proposal may be revised and resubmitted.
  5. Individual conferences between faculty and students (to respond to drafts of the students’ writing assignments) are required in WI courses at Windward CC, and these must be included as mandatory in your syllabus.
  6.  If approved, the Writing Intensive course designation will last 3 years and require renewal during the final year.

PROCEDURES TO APPLY OR RECERTIFY:

1.        Go to the website: http://windward.hawaii.edu/Committees/Writing_Board/index.php for general information, the course designation and recertification application, and the hallmarks and explanatory notes. Contact the Writing Advisory Board chairperson if you have any questions.

2.            Carefully review the Hallmarks and the explanatory notes, as your application will need to demonstrate clearly how the course meets each Hallmark.
3.            Complete the application form.
4.            Include a course syllabus, highlighting (with electronic notation) areas that indicate where the course is meeting the hallmarks.  Additionally, the hallmarks themselves must be in the syllabus, including WCC’s requirement for mandatory conferences.
5.            Submit the application to the chair of the Writing Advisory Board. Send the signature page as a hard copy and send the rest of the proposal in electronic form.
6.            New courses must first be approved by CCAAC and Faculty Senate before the Writing Advisory Board will review the proposal for Writing Intensive Focus Designation.
7.            If the Writing Advisory Board approves the WI designation for the course, an email will be sent to the department chair and to appropriate administration personnel.
8.            If the Writing Advisory Board finds that the application doesn’t fully meet the hallmarks, the Board chairperson will contact the Department chairperson and the faculty member to indicate the areas of weakness. The department needs to inform the chair of the Writing Advisory Board whether they will revise the proposal or withdraw it.


DIRECTIVES

1. MEMBERSHIP

a. The Writing Advisory Board shall consist of a faculty representative from each WCC department, and a chairperson.
b. The department representatives will serve alternating 2 or three-year terms, so that there is overlap in membership.  Current members will decide their terms in a meeting, 2 or 3 years, and then the next member from their department will be given the other term.
c. When a department representative’s term expires, the department shall select a representative for the next term. 
d. If a representative goes on sabbatical or takes a short leave, the department shall be asked to provide a substitute.  It is expected that the representative will return after the sabbatical or short leave to finish his or her term.
e. The chairperson of the Writing Advisory Board shall serve a 3-year term.
f. The chairperson shall be elected from the existing members of the Writing Advisory Board. 

2. CHAIRPERSON’S DUTIES:

a. The chairperson shall be responsible for having the Writing Advisory Board web page updated or corrected as needed.
b. The chairperson shall be responsible for preparing the agenda and conducting the meetings of the Writing Advisory Board.
c. The chairperson shall attend any system-wide meetings relative to the Writing Intensive Focus and shall represent Windward CC at those meetings. 
d. The chairperson shall prepare and submit an annual report to the CCAAC Chairperson.
f. When the Writing Advisory Board feels that an application doesn’t fully meet the hallmarks, the chairperson shall communicate this information to the appropriate department chairperson and the faculty member who submitted the proposal.  If the department decides not to further pursue the application for the course, then the application is considered withdrawn.
g. Once a course has been approved by the Writing Advisory Board, the following actions will be taken.
(4) The completed application with all signatures will be kept on file by the Chairperson.
 (5) An email will be sent to the department chair, to the faculty member submitting the application, and to an appropriate member of administration.
(6) The Chairperson will insure the Writing Advisory Board web page is updated to reflect the approval of the courses for WI designation and faculty members certified by the board to teach them.

3. RESPONSIBILITIES OF THE BOARD:

a. After receiving applications, the Chairperson shall distribute copies to the Board members for their careful review. Approval must be based on whether the course meets the hallmarks. 
b. Board members shall remind their departments, in a timely manner, when recertification of the Writing Intensive Focus designation for courses within their department is necessary.
c. The Board members shall provide a communication link between their department and the Writing Advisory Board.
d. Board members shall conduct a yearly review of all course syllabi with a WI designation.
f. The Writing Advisory Board members will take turns recording minutes and submit them to the chairperson.

4. QUORUM AND VOTING ACTION:

a. The Board has five voting members, including the chairperson. 
b. A quorum consists of three voting members.

 

 

 

 

 

 

 

page last updated: April 28, 2014

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