From the Policy on Credit Curriculum (PDF): Section C - Procedures for Creating and Modifying Courses
The procedures governing curriculum can be divided into procedures for courses and procedures for programs. When courses and a program are being created at the same time, it is acceptable to submit the entire package at the same time. Otherwise, the courses ought to be created before the program is proposed.
I. Types of Course Changes
There are five general types of actions that can be taken with regards to a course:
i. a new course can be created
ii. the content of an active course can be modified
iii. a course alpha or number can be changed. The previous version of the course will remain in the course database as part of the course archive.
iv. an active course can be made inactive
v. an inactive course can be made active
The curriculum process shall not consider changes in the mode of instruction, such as online, face-to-face, hybrid, synchronous, and asynchronous.
II. Maintenance of the Curriculum Process
It is the responsibility of the Vice-Chancellor of Academic Affairs, or the person designated as the Curriculum Coordinator, to ensure that the course approval system is functioning properly.
The approval process must fit within any active UH system-level course information system, such as Curriculum Central.
The Chancellor, on the advice of the CCAAC and the Vice-Chancellor of Academic Affairs, shall instruct the Curriculum Coordinator to establish a standard online form for course creation and modification. The questions included in the form shall be associated to the questions found at the UH system-level curriculum system.
III. Course Creation, Modification, Activation, and Deactivation Steps
The approval process must balance the need for academic freedom and the need for institutional input and assessment.
The course approval process shall have four main steps:
Step 1: Creating the Proposal
The proposer enters the proposal into the college’s local online course database. All appropriate questions on the form must be answered. A syllabus and other documents can also be sent to the Curriculum Coordinator to be posted on the proposal webpage.
For new courses, the Student Affairs representative shall be the contact person for determining the available course numbers. New courses are expected to conform to the UH system-level course numbering policies.
The proposer is encouraged to show the proposal to relevant stakeholders, including the sponsoring department and the CCAAC, to ensure that basic problems with the proposal are resolved before the proposal is presented to the campus.
Step 2: Campus Feedback
When ready, the proposer submits the proposal for feedback. A page will be created on the college’s Discussion Board that directs people to the proposal and requests feedback from those on the college’s general mailing list. Anyone with a valid UH ID and who is part of the Windward CC directory database can post comments. The discussion shall last for at least two weeks (10 working days) and can be extended on the request of either the proposer or the chair of the CCAAC.
The proposer is encouraged but is not required to respond to the feedback or to make changes to the proposal. Moving the proposal to the next stage in no way implies acceptance of the proposal.
Step 3: Formal Approval Process
If the proposer wishes to continue, the proposal is submitted to the formal approval process. At this point, the proposal is transferred from the local database to the UH system-level Curriculum Central database and cannot be changed.
The steps to secure formal authorization are as follows:
Approval Level 1. The Department
The department shall consider, among other things, the appropriateness of the course for the discipline and the department. The department chair shall enter the result of the departmental vote in Curriculum Central.
Approval Level 2. The CCAAC
The CCAAC shall consider, among other things, the academic quality of the course and its appropriateness for the college. The committee will also ensure that the SLOs are appropriate and measurable. The CCAAC chair shall enter the result of the committee vote in Curriculum Central.
Approval Level 3. The Faculty Senate.
The Faculty Senate shall consider, among other things, whether faculty deliberations at the departmental and CCAAC level have been fair. The Presiding Chair of the Faculty Senate shall enter the result of the Senate’s vote in Curriculum Central.
Approval Level 4. The Dean of Academic Affairs
The Dean from the appropriate division shall ensure that the course change is consistent with other aspects of the College’s and the University’s curriculum, including articulation and transfer. The Dean’s decision shall be entered into Curriculum Central.
Approval Level 5. The Vice-Chancellor of Academic Affairs
The Vice-Chancellor shall consider, among other things, that there is sufficient demand for the course, and that the college has sufficient resources to support the course. The Vice-Chancellor’s decision shall be entered into Curriculum Central.
Approval Level 6. The Chancellor.
The Chancellor shall consider, among other things, whether the proposal is consistent with the College’s Mission and Strategic Plan. The Chancellor’s decision shall be entered into Curriculum Central and the approval process is then complete.
Step 4. Implementing Approved Proposals
If the course is approved, the information is entered into Banner, the local database is updated as appropriate, and the course becomes part of the college’s curriculum.
If the proposal is not approved during the formal process, the proposer can submit a new proposal. The unsuccessful proposal shall remain in the course database and labeled as “archived”.