a. The Foundations Board shall consist of a faculty representative from each of the 5 academic departments, a representative from Student Services (hereafter referred to as a department), and a chairperson.
b. The representatives from the Humanities, Natural Sciences, and Social Sciences departments shall each have a 3-year term. The representatives from the Math/Business, Language Arts, and Student Services departments shall each have a 5-year term from 2007 to 2012, and beginning in 2012-13, the term shall be 3 years.
c. When a department representative’s term expires, the department shall select a representative for the next term. For the representative from Student Services, the Vice Chancellor for Student Affairs shall be contacted for a representative for the next term.
d. If a representative goes on sabbatical or takes a short leave, the department shall be asked to provide a substitute. It is expected that the representative will return after the sabbatical or short leave to finish his or her term.
e. The chairperson of the Foundations Board shall serve a 3-year term.
f. The chairperson shall be elected from the existing members of the Foundations Board. When a representative is elected as chairperson, the department must select a new representative.
g. Elections for the chairperson will be conducted near the end of the chairperson’s term.
2. CHAIRPERSON’S DUTIES
a. The chairperson shall be responsible for having the Foundations Board website updated or corrected as needed.
b. The chairperson shall be responsible for preparing the agenda and conducting the meetings of the Foundations Board.
c. The chairperson shall attend meetings of the Multi-campus Foundations Board and shall represent Windward CC at those meetings.
d. The chairperson shall prepare and submit an annual report to the Multi-campus Foundations Board and to the Faculty Senate via the CCAAC Chairperson.
e. The chairperson is responsible for checking that the submitted proposal is complete. If the proposal is incomplete, the chairperson shall return the proposal to the appropriate department chairperson to request that the missing pieces be submitted. After getting a complete proposal, the chairperson shall distribute copies of the proposal to the Foundations Board members for their review and inform the Vice Chancellor for Academic Affairs that this course is being reviewed.
f. When the Foundations Board feels that a proposal doesn’t fully meet the hallmarks, the chairperson shall communicate this information to the appropriate department chairperson and the lead instructor for the proposal. The department may choose to revise the proposal and resubmit it or may decide not to continue to pursue the Foundations designation for the course. If the department decides not to further pursue the Foundations designation for the course, then the application is considered withdrawn.
g. Once a course has been approved by the Foundations Board, the following actions will be taken.
(1) A Foundations Board action form is completed.
(2) The form is attached to the approved proposal and the signature of the CCAAC chair is obtained.
(3) The Foundations Board action form and proposal is submitted to the Vice Chancellor for Academic Affairs for signature.
(4) The completed action form with all signatures and the approved proposal is filed at the Office of the Vice Chancellor for Academic Affairs.
(5) The Office of the Vice Chancellor for Academic Affairs will provide a copy of the completed action form with all signatures to the chairperson of the Foundations Board.
(5) An email is sent to all faculty/staff informing them about the addition of or renewal of the Foundations designation for a course;
(6) The Foundations Board website will be updated to reflect the approval of the course for Foundations designation.
h. The chairperson shall also keep copies of the proposals for Foundation Designation and the completed action form with all signatures.
i. The chairperson is responsible for checking the Foundations designation for courses on the course availability site and must notify the appropriate individual if there are errors.
3. RESPONSIBILITIES OF THE FOUNDATIONS BOARD
a. Approval authority for Foundations designation falls solely under the purview of the Windward Community College Foundations Board. The approval must be based on whether the course meets the hallmarks. Courses approved for foundations designation must show, via the proposal, that the course meets the hallmarks.
b. The Board members shall remind their department instructors that they need to meet the hallmarks when teaching a course with a Foundations designation.
c. It is the responsibility of the Foundations Board to initiate department discussion on the impact of having a new foundations course with the department(s) that offer courses that already satisfy that same foundations designation. This discussion must occur among the department chairs involved prior to submitting the proposal. Part of this discussion must include a plan for consultation on the offering of courses with the same foundations designation.
d. The Board members shall provide a communication link between their department and the Foundations Board.
e. The Foundations Board members shall remind their departments, in a timely manner, when renewal of the Foundations Designation for courses within their department is necessary.
f. The Foundations Board members will take turns recording minutes and submit them to the chairperson.
4. QUORUM AND VOTING ACTION
a. The Foundations Board has six (6) voting members and the chairperson votes only in the event of a tie.
b. A quorum consists of five (5) voting members, not including the chairperson.