Note: For the purposes of this timeline
1 = The first week of duty for Spring semester
2 = spring classes begin
33 = first week of duty in the Fall semester
34 = Fall classes begin
| Week | Description | Details | Tags |
|---|---|---|---|
| January | Catalog Review Letter | VCAA | |
| January | Spring Final Lecturer/ OL Costs | VCAA | |
| January | Prepare/Distribute Spring Start-of-School Memo | VCAA | |
| January | Spring Faculty Lists | VCAA | |
| January | Update Reassigned/Released Time List | VCAA | |
| January | First Spring DC Meeting Reminder Memo w/DC Mtg | VCAA | |
| January | Schedule for Spring | VCAA | |
| January | Lecturer Phone Set-Up (Voicemail/Instructions) | VCAA | |
| January | SOC Timeline | VCAA | |
| 1 | New Faculty Orientation | VCAA | |
| 1 | Sabbatical Applications Due (for the following Fall semester) | VCAA | |
| 1 | Sabbatical Applications Due (for the following Spring semester) | VCAA | |
| 2 | Chancellor's Contact Renewal review due | Upon completion, Original + 2 copies original--HR, Copy--Dossier, Copy--File & return Dossier to applicant | VCAA, Chancellor, |
| February | DC Evaluations by Faculty | VCAA | |
| February | DC Election letter (Chancellor) | VCAA | |
| February | Fall Lecturer Ad | VCAA | |
| February | Catalog Review Reminder Memo | VCAA | |
| February | Purge Lecturer Files | VCAA | |
| February | Great Teacher’s Notice via e-mail | VCAA | |
| February | SOC Info Sections to Depts. for review | VCAA | |
| February | Send out assigned time for next fall announcement | VCAA | |
| March | Fall Preliminary Lecturer/OL Costs | VCAA | |
| March | Lecturer Assessment Reminder Letter | VCAA | |
| March | Catalog Review/Editing | New courses to Bonnie by 5/15 | VCAA |
| March | Great Teacher’s Paperwork | VCAA | |
| March | Faculty Senate Elections | (Faculty Senate done every Spring) (FS Elections before DC elections | VCAA |
| March | DC Elections (Chancellor) | VCAA | |
| March | Fall SOC Exam Schedule | VCAA | |
| March | Book orders | VCAA | |
| March | Final DC Meeting Reminder Memo w/ request for Accomplishments & Goals | VCAA | |
| April | Lecturer Assessments | VCAA, Lecturers | |
| April | “I” Grade Memo to Faculty | VCAA | |
| April | Spring Final Exam Memo to Faculty | VCAA | |
| April | Summer Office Assignments/Key Requests | VCAA | |
| April | Summer Professional Obligation Letters | VCAA | |
| April | Summer Casual/OL Forms | VCAA | |
| April | WAC Institute Payment Forms | VCAA | |
| April | Lecturer Placement Updates | VCAA | |
| April | Teaching Assignment Report to Dole St. Office | VCAA | |
| 14 | Purchase Orders | VCAA | |
| May | Assigned Time Completion memo to Faculty for current academic year | VCAA | |
| May | Fall Professional Obligation Letters | VCAA | |
| May | Fall Request to Hire Memos | VCAA | |
| May | Fall Letters of Exception | VCAA | |
| 19 | Purchase orders due to Business Office | VCAA | |
| 19 | DC/DPC Lecturer Assessments | VCAA | |
| June | Fall Orientation Packet | VCAA | |
| June | VC & Deans Lecturer Assessment | return original to dossier to lecturer; keep file copy | VCAA |
| July | Fall Office Assignments/Key Requests | VCAA | |
| July | Fall Credit/Non Credit Offerings List to OCET | VCAA | |
| August | New Faculty Orientation Handbook Update/Packets | VCAA | |
| August | Prepare/Distribute Fall Start-of-School Memo | VCAA | |
| August | Fall Final Lecturer/OL Costs | VCAA | |
| August | Fall Faculty Lists | VCAA | |
| August | Set up Contract Renewal Data | VCAA | |
| August | First Fall DC Meeting Reminder Memo w/DC Mtg. Schedule for AY | VCAA | |
| August | Fall Faculty Workload Reduction (15/12) | VCAA | |
| August | Lecturer Phone Set-Up (Voicemail/ Instructions) | VCAA | |
| 33 | New Faculty Orientation | VCAA | |
| September | Contract Renewal Forms | VCAA | |
| September | DPC Elections | VCAA | |
| September | Spring Lecturer Ad | VCAA | |
| September | Book orders | VCAA | |
| October | Lecturer Placement Updates | VCAA | |
| October | Spring Preliminary Lecturer/OL Costs | VCAA | |
| October | 5th Year Reviews Due | VCAA | |
| October | send request for Sabbatical Applications | VCAA | |
| 40 | Contract Renewal Forms Due | VCAA | |
| November | DPCs Contract Renewal Reviews Due 11/15 | VCAA | |
| November | DCs Contract Renewal Reviews Due 11/30 | VCAA | |
| November | Fall Final Exam Memo to Faculty | VCAA | |
| November | Spring Credit/Non Credit Offerings List to OCET | VCAA | |
| November | APT Evaluations | VCAA | |
| December | Dean Contract Renewal Reviews Due | VCAA | |
| December | Spring Professional Obligation Letters | VCAA | |
| December | Spring Request to Hire Memos | VCAA | |
| December | Spring Letters of Exception | VCAA | |
| December | Spring Office Assignments/Key Requests | VCAA | |
| December | “I” Grade Memo to Faculty | VCAA | |
| December | DC Meeting Room Reservations Request Form to OCET for next AY | VCAA | |
| December | Spring Faculty Workload Reduction (15/12) | VCAA |