Creation of Schedule of Classes

Change Requests

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Outcomes of the Scheduling Process

• Increase effectiveness compared to previous years and other campuses in the UH system in terms of:
  • college enrollment
  • class fill rate
  • student satisfaction with their schedules
• Timeliness of the scheduling process
• Small number of errors after the schedule has been finalized
• Minimal time conflicts throughout the schedule

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General Resources

• Authorization List by Discipline
• Compare Schedules by Course Alphas
• Entering the schedule - for discipline schedulers
• Four-semester Overview
• Course Descriptions for the SOC for this Fall and Next Spring
• Course worksheet for the 8:30 schedule (PDF)
• Saturday classes - to help ensure rotation of class offerings

Please direct any questions, suggestions, etc. to Brian Richardson.

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Suggestions for Scheduling

• Ensure we have a sufficient number of evening classes to allow a student to earn a degree during the evening (look for distribution, regular change in offerings; review over 4 semester span)
• Look for conflicts in schedule in such as math and science; accounting and economics, etc.
• Ensure that a sufficient number of developmental math and English sections are offered in the fall (project by review of previous fall enrollments and projection of upcoming fall)
• Ensure that a sufficient number of developmental or entry-level classes are offered in spring to accommodate fall completers
• Ensure that all classes are scheduled within the matrix
• Ensure that a minimum/maximum of WIs are offered through the schedule, with no more than 4 offered in any time slot
• Ensure that classes with similar limited student audiences are not offered in conflict

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General Timeline

Month	Fall Schedule	Spring Schedule	Summer Schedule
July	first meeting to determine which courses to add and cancel for Fall
August	first week, second meeting to determine which courses to add and cancel the week before classes begin - final meeting to determine which classes to cancel
September	second week, survey of students enrolled in Fall to help evaluate the schedule	third week, discussion to determine changes to Spring courses based on Fall enrollment and other factors	Vice Chancellor's Advisory Committee suggest strategic goals and guidelines for Summer Office of Academic Affairs sends request to faculty to offer summer classes
October
November	Projections and guidelines for the upcoming Fall and Spring Student Services create enrollment projections Vice Chancellor's Advisory Committee suggest strategic goals and guidelines		last week, complete Summer schedule. Uploaded to Banner and sent to the printer
December		first week, first meeting to determine which courses to cancel for Spring
January		first week, final meeting to determine which courses to cancel for Spring third week, survey of students enrolled in Spring to help evaluate the schedule
February	first and second week, discipline coordinators, in consultation with Department Chairs and departments, enter Fall and Spring schedules online third week, Vice Chancellor's Advisory Committee and representatives from Student Services view the entire schedule to evaluate conflicts and gaps, and suggest changes third week, changes to the college schedule are done through the Request Change system. Changes are made by the curriculum coordinator, in consultation with department chairs and faculty		Summer schedule is finalized and sent to the printers
March	second week, Fall and Spring schedule is finalized, uploaded to Banner and sent to the printer
April
May			final decisions to cancel Summer courses
June			Survey of students enrolled in Summer to help evaluate the schedule

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